After a meeting with a business partner today, I felt quite dissatisfied. Reflecting on the situation, I realised that I had not held the frame in which the conversation happened well: I had not influenced the situation well enough to make it function better for me.
To remind myself and prevent this from happening again, as an exploration to make something implicit explicit, and possibly as an inspiration to you, dear reader, here is a
Template for a good meeting
This can be a work in progress and evolve as we understand it better.
- Setting up / checking in
- Check the physical space for any constraints or problems – light, sound, air?
- Check into the psychological states of all people – are they fully here? Anything that needs to be taken care of before we can start?
- Establish Purpose: why is everyone here? What made you come? What do you wish/hope for? (Consider using “Mad Sad Glad Afraid”.)
- Check the timeframe: how much time is available? (A good meeting with people who don’t know eachother usually takes 90 minutes+. Plan with 120 minutes if possible, then you will make it in 90. Sometimes it takes 120. Rarely it takes 60. People who know eachother can work something out in 45-60 minutes, but even here, most important things take 90 minutes. Be very, very aware when there are less than 60 minutes available.)
- Listen attentively. What is happening? What is really happening? Continue reading Template for a good meeting